Define Your Project Vision Statement in 10 Minutes (or Less) with AI

Welcome to our 6-part blog series: Define Your Project’s Vision and Success Criteria Using AI! 🎉

Over the next few weeks, I'm going to show you how to use Generative AI to knock out one of the most important parts of project planning: defining a strong vision and clear success criteria.

By the end of this series, you’ll be able to generate both in 10 minutes or less.
(Yes, really. AI for the win. 🙌)

Step 1: Grab Your Template

Before we dive in, download the Project Vision Template from the Nimble Up Resource Library. That’s the document you’ll be filling out as we go.

👉 Download the Template

Today’s Focus: The Vision Statement

Let’s start with a foundational prompt to help you generate a clear, purpose-driven vision statement for your project.

Paste this into your preferred AI tool (like ChatGPT, Gemini, or Claude), and fill in the details where prompted:

📌 Prompt:
"I am creating a vision statement for my project. Please provide:

1. A structured vision statement using this format:
   'As [insert organization, department, or team name], we want [describe the key action or change] so that [explain the benefit and who will receive it].'

2. Examples of best-practice vision statements from similar projects.

Here are the details:
• Organization/Team Name: [enter name]
• Key Action or Change: [describe what you aim to achieve]
• Benefit & Who Receives It: [describe why this is important and for whom]

If I don’t know how to answer, ask me things like this to gather the information you need:
• What is the main problem you are solving?
• Who benefits from this solution?
• What would success look like if this project is completed?"

📌 Pro Tip: The more you use your AI tool, the better it gets at understanding your style and goals. Consider this the beginning of a powerful partnership.

If you paste the prompt exactly as it appears above, your AI tool will respond with follow-up questions to help you generate a vision statement—but if you’re able to fill in the bracketed sections under "Here are the details," you may get a complete draft without needing any extra prompts.

That’s it for now—go ahead and give the prompt a try, and fill in the first section of your vision template.

Next week, I’ll share a post with the AI prompt to help you define success criteria for your project.

Until then,
Rebecca